How to Set Clearing Text for All Open Items Selected for Clearing

Use

During open items clearing, either for customer, vendor or general ledger, we can set the clearing text for all selected open items to ensure that the text portion of the line item is not left blank for reporting purposes. Instead of typing the same text for all this items individually, we can simply set one clearing text that will be applied to all of these items.

For the purpose of this illustration, we will use Incoming Payment Processing transaction or F-28.

Procedure

1. Go to Incoming Payment Processing (F-28) and input the necessary data until you reached the open items selection screen.

2. Select the items to be cleared.

3. On the Menu Bar, go to Edit > Clearing Text or simply click Ctrl+F2.

4. Input the Clearing Text and click Enter.

5. Upon Simulation, you'll notice the offsetting customer line items are automatically filled with the clearing text you entered.  

Please note that this (Clearing text) is the same as the field found in the F-28 initial screen. If you were able to maintain the details initially, this can be skipped.